Preservation Statement for Echoes

Commitment to Digital Preservation:
Echoes is committed to the long-term preservation and accessibility of our digital collections. We recognize the importance of maintaining the integrity, authenticity, and usability of our digital assets for current and future users.

Echoes Logo
Effective Date: 14th July 2024
Scope of Preservation

This preservation commitment applies to:

  1. [List types of content preserved, e.g., research papers, datasets, images, code]
  2. [Specify any limitations or exceptions]
Preservation Strategies

We employ the following strategies to ensure long-term preservation:

  1. File Format Preservation: We prioritize the use of open, stable, and widely-used file formats. When necessary, we migrate files to newer formats to ensure continued accessibility.
  2. Metadata Preservation: We maintain comprehensive metadata to ensure discoverability and context. Metadata is regularly reviewed and updated to adhere to current standards.
  3. Bitstream Preservation: We use checksums to verify the integrity of our digital objects. Regular fixity checks are performed to detect and address any data corruption.
  4. Technology Monitoring: We actively monitor technological changes that may affect our preservation efforts.

Our preservation strategies are periodically reviewed and updated.

Storage and Backup
  1. Our digital assets are stored on [describe storage system, e.g., redundant servers, cloud storage].
  2. We maintain [number] copies of all data in geographically dispersed locations.
  3. Regular backups are performed to ensure data recovery in case of system failure.
Access to Preserved Materials

We are committed to providing continued access to preserved materials:

Through our primary web interface

  1. By maintaining backwards compatibility where possible
  2. By providing alternative access methods when necessary
Collaboration and Standards

We adhere to industry best practices and collaborate with [mention any relevant partnerships or standards bodies, e.g., Digital Preservation Coalition, OAIS Reference Model].

Succession Planning

In the event that Echoes can no longer maintain this archive, we have established the following succession plan: [Briefly describe your plan, e.g., transfer to partner institution, deposit in national archive]

Preservation Levels

We employ a tiered approach to preservation:

  1. Level 1: [Describe basic preservation actions]
  2. Level 2: [Describe enhanced preservation actions]
  3. Level 3: [Describe comprehensive preservation actions]

[Explain how content is assigned to these levels, if applicable]

Quality Control

We conduct regular audits of our preservation processes to ensure their effectiveness and to identify areas for improvement.

Limitations

While we strive for comprehensive preservation, we acknowledge that:

  1. Some aspects of digital objects (e.g., certain interactive features) may not be preservable long-term.
  2. Preservation actions may, in some cases, alter the look or functionality of digital objects.
Updates to This Statement

This preservation statement is reviewed annually and updated as necessary to reflect current practices and technologies.

For questions about our digital preservation efforts, please contact:
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